Tax Document Checklist — JO's Tax & Payroll Co

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Jo's Tax & Payroll Co. — Document Checklist

(613) 583-5912 | Jos.tax.payroll.co@outlook.com | Ottawa Region, ON

Personal Tax Return Checklist

Gather these documents before your appointment or upload them through our Client Portal. Items marked OPTIONAL only apply if relevant to you.

🪪

Personal Information

Social Insurance Number (SIN)

Date of birth

Current mailing address

Prior year Notice of Assessment (NOA)

Spouse / partner SIN & income info if applicable

Dependant info (name, SIN, DOB) if applicable

💵

Income Slips

T4 — Employment income (from each employer)

T4A — Pension, retirement, annuity income optional

T4E — Employment Insurance (EI) benefits optional

T4OAS / T4AP — Old Age Security / CPP optional

T5 — Investment income (dividends, interest)

T3 — Trust income optional

T5008 — Securities transactions optional

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Deductions & Credits

RRSP contribution receipts

Charitable donation receipts optional

Medical expense receipts (12-month period) optional

Tuition / T2202 education receipts optional

Child care receipts (daycare, babysitter) optional

Union / professional dues receipts optional

Home buyers' plan repayment info optional

Political contribution receipts optional

🏡

Home & Property

Principal residence sale info optional

Rental income & expense details optional

Property tax statements optional

T2091 — Principal residence designation optional

📝 Notes for this checklist:

Self-Employed / Freelancer Checklist

In addition to your personal income slips, self-employed individuals need business income and expense records.

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Business Income

Total gross business revenue (invoices / sales records)

T4A slips received from clients / payers

GST/HST collected (if registered)

Any grant or subsidy income received

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Business Expenses

Advertising & marketing costs

Vehicle expenses (log of business km, gas, insurance)

Home office expenses (% of space, utilities, rent) optional

Office supplies & equipment

Professional development / training costs

Software & subscription receipts

Business insurance premiums

Professional fees paid (legal, accounting)

Bank charges & interest on business loans

📊

Assets & Capital

List of capital assets purchased in the year

Prior year CCA (depreciation) schedule

Receipts for equipment / tools over $500

📋

Also Include (Personal)

SIN & prior year NOA

Any T4 employment income (if also employed)

RRSP contribution receipts

Medical & charitable receipts optional

📝 Notes:

Business / Corporation Tax Checklist

For incorporated businesses, partnerships, and those filing T2 corporate returns.

🏢

Corporate Information

CRA Business Number (BN)

Corporate fiscal year end date

Prior year corporate tax return (T2)

Articles of incorporation & share structure

List of shareholders & ownership percentages

📈

Financial Statements

Income statement / profit & loss

Balance sheet (as of fiscal year end)

Bank statements (all business accounts)

Accounts receivable & payable lists

GST/HST returns filed during the year

💳

Expenses & Payroll

All expense receipts (organized by category)

Payroll summary & T4 summary

Shareholder / owner salary or dividends paid

Loan agreements (shareholder loans, bank loans)

CCA (depreciation) schedule from prior year

✅

Compliance

WSIB clearance certificate optional

Ministry of Finance EHT summary optional

Any CRA correspondence / audit letters optional

📝 Notes:

Payroll Setup & Processing Checklist

What we need to set up or process payroll for your business.

🏦

Business Setup Info

CRA payroll account number (RP)

Business legal name & operating name

Pay period frequency (weekly, biweekly, semi-monthly)

Province of employment

👥

Employee Information (per employee)

Full legal name & address

Social Insurance Number (SIN)

Date of birth

Start date of employment

Completed TD1 federal & provincial forms

Wage / salary rate

Banking info for direct deposit optional

📅

Ongoing Processing

Hours worked each pay period

Overtime, bonuses, or commissions

Vacation pay accruals / payouts

Any deductions (benefits, garnishments)

WSIB account number & rate group

📝 Notes:

New Client — Getting Started Checklist

First time working with us? Here's everything we'll need to get your file set up.

🌟

Basic Information

Full legal name (as on your SIN card)

Social Insurance Number (SIN)

Date of birth

Current mailing address

Email address & phone number

Marital status

📂

Previous Tax History

Last 2 years' Notice of Assessment (NOA) from CRA

Any CRA My Account login (we can set up rep access)

Any outstanding balance owing to CRA if applicable

Unfiled years (let us know — no judgment!) if applicable

📋

Income Sources

T4 slips from all employers

Any self-employment or side income

Rental income details optional

Investment income (T5, T3 slips) optional

💡

Good to Know

I've reviewed the pricing page

I've read the Terms & Conditions

I've read the Privacy Policy

I'm ready to upload my documents to the Client Portal

📋 Tax Document Checklist

Jo's Tax & Payroll Co. — Document Checklist

Personal Tax Return Checklist

Personal Information

Income Slips

Deductions & Credits

Home & Property

📝 Notes for this checklist:

Self-Employed / Freelancer Checklist

Business Income

Business Expenses

Assets & Capital

Also Include (Personal)

📝 Notes:

Business / Corporation Tax Checklist

Corporate Information

Financial Statements

Expenses & Payroll

Compliance

📝 Notes:

Payroll Setup & Processing Checklist

Business Setup Info

Employee Information (per employee)

Ongoing Processing

📝 Notes:

New Client — Getting Started Checklist

Basic Information

Previous Tax History

Income Sources

Good to Know

📝 Notes:

Ready to Upload Your Documents?